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Volunteers
Thank you to all of our wonderful volunteers who helped out for the 2008 Festival!
We truly appreciate your time, talent, and enthusiasm! The Port Warwick Art & Sculpture Festival each year looks for individuals wishing to volunteer for this exciting event! In fact, volunteers in previous years have created quite a reputation for themselves and for the festival among artist circles! They have been complimented on their commitment and passion from Port Warwick artists, "they truly care, are enthusiastic, helpful, and go 'above and beyond' our expections." Our volunteers make up a large portion of our working staff that together manage this cultural weekend. We value and depend on each and every volunteer, as they are an integral part of production and success of this event. We look forward to working with you! In order to get to know you better and your placement preferences for the festival, please fill out a volunteer application and submit it to volunteer@pwartfest.org. We will begin accepting volunteer applications in July when we know the exact needs for that year's event. A group idea: recruit a group from your office or social organization as a unique team building exercise. You can copy and distribute this form or direct them to www.pwartfest.org to fill out the online registration.
IMPORTANT INFORMATION FOR VOLUNTEERSVolunteer Training & AttendanceIt is beneficial and required of all volunteers to attend the volunteer information and training session/party. This event will provide you with all the necessary details of the Festival and will allow you to meet other volunteers and your Committee Chair. Attending the training is vital to a volunteer's understanding of his or her role(s) during the festival and other logistics that are pivotal to the success of the festival. This meeting will be held the week of September 22, 2008, date and time tba, probably on a weekday evening. It is a fun night with free diner, door prizes, and other surprises! We thank you for your interest in volunteering for the festival - whether you are an alum volunteer or someone new to our festival! We truly rely and depend on each person's commitment as a participating volunteer. Please arrive on time to any event (10-15 min. before assigned time) as timeliness is crucial to maintaining organization and insures success at this event. If for any reason you cannot fulfill your volunteer duties, or you have a schedule change please contact us as soon as possible. Thank you in advance for your time! T-ShirtsDISTRIBUTED AT VOLUNTEER TRAINING! (see above) Each volunteer will receive a colored t-shirt that will correspond to their duties. Please wear your shirt the entire time of your shift. If it is chilly on the day of the event - bring a long sleeve t-shirt or turtleneck to wear under your t-shirt. Arrival and Check-inDuring the festival, please keep in mind that you MUST check in at the festival headquarters (on the square in the old Beck & Stein Bookstore, 145 Herman Melville Ave.) BEFORE beginning your volunteer shift. Please try to arrive about 10-15 minutes before your shift begins to find a parking spot and orient yourself around the festival grounds. ParkingParking for volunteers is close to the festival in Port Warwick in the Peninsula Gastroentorology parking lot. Festival Committees - Volunteer Opportunities
Load In/Load Out CommitteeThis committee will design a load-in and load-out plan that will enable all artists to pull their vehicles to unload/load at their booth location. They are responsible for artists' traffic direction, parking, and unload/reload direction and assistance. Snack Cart Sub-CommitteeThis committee will be responsible for receiving food that delivered and donated by local businesses and restaurants for the artists at the festival. The food and beverages will be loaded on a cart and taken around twice each day to offer the artists a snack. They are also responsible for recruiting and working with several local companies to provide coffee and donuts/bagels to the artists each morning during set up. This Committee will report directly to the Artist Relations Committee. Shift times available Sat. and Sun. of the festival weekend during the day. Volunteers many also assist the in months preceding festival to recruit potential participation from businesses and restaurants that would be willing to donate goods during festival. Artist Registration CommitteeThis committee is responsible for assembling and storing registration materials prior to the festival as well as checking in with the artists at the beginning of the festival. Volunteers hand out registration/welcome packets and direct the artists to the Load-in committee for assistance in setting up their areas. Registration runs on Friday from 1 p.m. to 7 p.m. and on Saturday from 6 a.m. to 9 a.m. Public Safety CommitteeThis Committee works with the Newport News Police to design a traffic and parking system that festival visitors will be asked to follow. Activities may also include moving parking signs & cones and assist in directing parking for the event. This group will divide up into teams and work shifts both days. Shift times TBA. Artist Hospitality & Booth Sitting Committee
Community Relations CommitteeThis committee provides the liaison with the shops, businesses, and residents of the Port Warwick Community and the surrounding Oyster Point business community. Communications before, during and after the event includes personal visits, a newsletter, and orientation meetings to share important details and to allow merchants and others to plan for the three-day event. Plan your volunteer commitment to include several 2-3 hour blocks of time in the months prior the event plus one or more full days during the Arts Festival. Prefer volunteers with customer service experience. Festival Ambassadors CommitteeFestival Ambassadors are the #1 host for the Arts Festival. They act as good-will diplomats to welcome and assist the public that are arriving for the festival. Festival Ambassadors will greet festival guests, distribute festival guides, and answer questions and give directions. Both groups will be given "cheat sheets" that indicate where the location of rest rooms, artist parking, restaurants, ATM machines, etc. We need volunteers that will have smiles on their faces and a pleasant attitude at all times. Shift times and hours TBA. VIP Party/VIP Tent
Duties for the VIP Party include assisting with invitations, set-up, coordinating with caterers, and beverage companies. It includes hosting and managing all aspects before during and after the VIP event. Volunteers should be available the two weeks prior to the event for pre-event set up and coordination as well as most of the day and evening. Duties for the VIP Tent include coordinating food and beverage for the weekend, hosting the VIPs throughout the weekend, and set up and dismantling of decor, tables, chairs, etc. Committee members will be asked to be available & attend meetings in months prior to the festival. Volunteers should be available the week of the festival as well to coordinate details for the tent, as well as work shifts throughout the weekend hosting the tent. Art Patron & Prize CommitteeThis Committee is responsible for soliciting the funding for the artists prizes and ordering the ribbons to match those prizes. Volunteers in this committee are asked to be available for possible meetings in months prior to the festival as well as assisting with the Artist Reception throughout the festival. This Committee will work directly with the Director and Co-Director. Signs & BannersAdd some color to the festival! This committee ensures that all signs and banners are in ideal places. They are responsible for the overall 'look' and organization of the festival for our guests. Responsibilities include making sure that all signs and banners are in the best places so that festival visitors are well informed and know where to go, park, etc. and maintaining overall festival grounds aesthetics during festival. This committee will need assistance from volunteers during a work day (one week prior to the event) as well as during set up and break down of the festival. This Committee will work directly with the Director and Co-Director. PWA&SF Office AssistantsIf you would like to give us a hand at the Port Warwick Art & Sculpture Festival headquarters office, please e-mail info@pwartfest.org with your dates and time availabilities. This opportunity is not on the application, so please e-mail us with your interest as we always enjoy new faces in the office. The Art & Sculpture Festival is looking for people to help with phones, mail, filing, laminating, data entry and general office assistance. |
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